The Industry’s Only Open-Source Procurement Log Spreadsheet Template

The Industry’s Only Open-Source Procurement Log Spreadsheet Template

A Free, Collaboratively-Built Tool for General Contractors

Managing procurement, submittals, and material deadlines is critical to keeping construction projects on track. Yet, many general contractors still struggle with outdated or inefficient tracking methods.

That’s why we’re launching the open-source procurement log spreadsheet—a free, collaborative tool built by contractors, for contractors. Our goal is to create the industry's best procurement log, and we need your help!

Why Are Doing This?

At PLOT, we believe that better tools lead to better projects. This procurement log template is our 'gift' to the industry—a resource that any contractor can download, use, edit, and improve. Whether you need a simple tracking system or a highly customized solution, this spreadsheet gives you a solid foundation to build on.

Also, no matter how great this template becomes, we are confident it won't hold a candle to our software solution.

How You Can Contribute

We’re inviting general contractor project managers, superintendents, project engineers, and all other industry professionals to:

✅ Download & Use – Get the latest version and start organizing your submittals and material tracking.
✅ Customize & Improve – Modify it to fit your workflow, add new features, and refine its functionality.
✅ Share Feedback – Tell us what works, what doesn’t, and what features you’d like to see.
✅ Revisit for Updates – We will continue to iterate and make available the most effective procurement log by contributing your edits and suggestions.

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Feedback should be sent to procurementlog@getplot.com
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Let’s Build the Ultimate Procurement Log—Together

The more we collaborate, the better this tool becomes. Whether you’re managing a small project or a multi-million-dollar job, this procurement log can help streamline your process and reduce delays.

Have feedback or suggestions? send them to procurementlog@getplot.com

📥 Download the Latest Version Below

Contributors to date:

• Chris Callen
• Clinton Gray

Version 1.1 (nicknamed 'status') - February 17, 2025

• Added 500 rows hidden.
• Added Material Status column that triggers on actual 'Submitted', 'Ordered', and 'Received' dates.

Version 1.0 (nicknamed 'the bare minimum') - February 09, 2025

• Import activities from CPM schedule export (e.g. Microsoft Project or Primavera P6) to  'Schedule' tab    
• Use activity ID to find start date of connected activity with VLOOKUP  
• Import submittal status from Project  Management solutions (Procore or Autodesk) to 'Submittals' tab    
• Use submittal ID to find status of  connected submittal with VLOOKUP  
• Use a manual Required on Site date or connect to activity from CPM schedule import using ID    
• Back-calculate order deadline based upon lead time duration    
• Back-calculate submit deadline based upon review duration        
• Assign subcontractor to each material        
• Deadlines only appear when necessary data exists    
• Deadlines that are past due appear in red, within 7 days appear in yellow, upcoming but further out than 7 days in  green        
• Deadlines that have been completed are  indicated (e.g. a order has been placed shows as 'Ordered')